What to Expect When You’re Expecting to Move to a New Office (Part I)

It’s time to move from the coworking arrangement or the cramped office to a bigger space — an entire floor, at least, dedicated to your brand. Given that real estate is typically the No. 2 expense for a business after headcount–coupled with the logistical headaches of the move–the decision probably wasn’t easy. Now comes the hunt for space, and the move itself. Simple, right?

Not a chance. Office space in prime neighborhoods is tight. Your needs require a certain kind of space — one in the right location, the proper size for today (but which also anticipates growth), and with desired amenities. The move is slated for now, but now nothing fits the bill. And deals that seem in the bag often fall apart over last-minute details.

This could take awhile. Experts say companies should start looking for new space at least six months before the end of the current lease. And the search typically involves several external experts: a tenant broker to lead the hunt; a lawyer to scrutinize the lease and serve as your advocate; and an architect or office designer to turn the space into a custom fit.

There must be a better way. And there is. Many intrepid startups are turning to companies like Knotel, which offers flexible terms and handles all of the details that go into an office move, from design to IT to even running the office post-move-in.

Outside of agile options, large offices don’t have many choices beyond the traditional route. Coworking spaces are great for solo operators and small start-ups, but poor choices for larger companies that need their own custom space and branding.

Part II (coming soon): Why does moving take so long?