Our Top Five Tips for Finding Office Space

The right workspace can make all the difference between a capable team and a commanding powerhouse. With search considerations like location, build-outs, and soaring rents, it’s a lot of pressure on those doing the legwork. But, not to worry. As insiders to the commercial real estate game, we’ve picked up some helpful insights. Here are our top five tips for finding the right space for your team, budget, and brand.

  1. Location, location, location. Know where your clients are — If you can’t be in the room where it happens, be at least in the neighborhood. It lends important cred to your business. Being close to clients and other industry insiders means talent acquisition is that much easier, too.
  1. Plan for success. Ask yourself how your team functions best. Is hot desking an option, or do you need designated spaces and offices? Be realistic about how much square footage per person and common space you actually need for a positive, functioning work environment. Prioritize the basics — access, space, natural light — and then add on the amenities. Be strategic about who and what goes where. Layouts informed by workplace strategy, for example, make teams more productive.
  1. First impressions matter. Whether you’re a growing business or an established firm, client and employee impressions are crucial. Consider what kind of building you need, and weigh that against the kind of building you want. You might like the idea of a cool downtown loft but your clients might expect a Class A high rise. A quality build-out with a tailored interior that speaks to your brand identity costs money. Expect to use some of your budget on the build-out, or consider a flexible provider that can give you the office you want without that huge upfront investment.
  1. Adaptability is an amenity. Once you’ve identified location, strategy, and build-out, ask yourself if you have left any room to maneuver. Look for spaces that allow for adaptation (e.g., for hosting the occasional networking event or office happy hour) and reorganization should your needs or headcount change. Flexible, modular build-outs can be a gamechanger here.
  1. Do the math. If you’re considering a traditional long-term lease, be sure to look past the base rent per square foot and factor in what it will take to make your office move-in ready (and keep it running). Flexible office providers roll everything you could possibly need, from interior design to IT, into one flat monthly fee, saving companies upfront investments and long-term commitments.

In sum, staying near to your industry, prioritizing needs without sacrificing design, and giving yourself room to maneuver in the future, both physically and figuratively, are all key boxes to tick. Above all, as tempting as it might be get this grueling process over as fast as possible, it’s important not to rush into any major commitments without thinking about the long-term consequences. If you want to learn more about how flexible space can relieve you of this burden entirely, get in touch.